The Round-Up

Saturday, September 12, 2020

Staff Round Up for September 14

Great week team!

Grading and Attendance are fully underway. As we would during the normal year, if you are finding students absent multiple days in a row (or failing), please make that call. If you have made multiple attempts, have no other contacts, please reach out to Emily Wright for a home visit.

Students should be marked with a 1R (Present off-site) attendance code. Students should not have any blank attendance days.

A student should be marked either a 1R (Present off-site) or 2A (Unexcused absence)

Teachers will be able to go back 10 previous days to adjust attendance and enter attendance 5 days in advance.

A gentle reminder to review the attendance procedures below, and review again.

Thank you to Jane Arrington for creating this awesome grades syncing video... which GCS asked if they could use for the system!! Way to go Jane!

Video -- How to Sync from Canvas to PowerTeacherPro Gradebook.
https://web.microsoftstream.com/video/bccd8549-febe-4bb0-befe-4f76077db504

Instructor Help: Using PowerTeacher Pro in Canvas
https://community.canvaslms.com/t5/SIS/Instructor-Help-Using-PowerTeacher-Pro-in-Canvas/m-p/247329

Some Caveats about using the Sync Feature:

Only Numeric Grades will sync to PowerTeacherPro ( not Complete/Incomplete, Letter grades, etc. )
If an assignment is marked Late or Excused in Canvas that will sync to PowerTeacherPro (excused will be marked exempt in PTP)
Assignments marked as Missing will not sync as Missing to PTP (you can mark it as Missing once it is in PTP)
Comments do NOT sync from Canvas to PTP
If you Mark assignments Missing, Incomplete, or Absent or if you add a comment to PTP and then sync the grades from Canvas a second time, all of those marks and the Comments will Disappear! You would have to go to the Assignment tab in Canvas and uncheck that you want it to sync with the SIS in order to avoid those marks and comments from Disappearing!

From the desk of our very own CF, Nicole Cutler:

Resources and Curriculum Updates:

Please see the attached document where resources have been gathered for teachers. One Stop Shop SWHS.docx The SWHS Canvas page is also being updated and houses lots of great information, please make sure to check out the “Modules” listed. The SWHS Licensed Teacher Teams page now has a “Curriculum Facilitator News” channel, curriculum updates from the district will be posted and uploaded there in order to cut down on school wide emails.

Microsoft Innovator Educator

Courses have been developed for each school, here is the course for SWHS: #14665 GCS-PROFLRN: Microsoft Innovator Educators (MIE) Badge Initiative Fall 2020 (SOUTHWEST GUILFORD HIGH) Participants have the ability to earn between 0.3-2.0 Digital Learning Competency credits based on which pathway they choose to complete. Click the link for information on GCS Microsoft Innovative Educator – 2020: https://docs.google.com/document/d/1QMf51c02XmFJ5ff539KX7YSnF1pWq4Pd0ngWB1k3CBA/edit

Please complete your MIE pathway between August 26th – October 20th. Once you have completed your pathway, please download your certificates and upload them to the folder located in the files tab of the Curriculum Facilitator News channel.

Learning Pathways	Hours	CEUs
21st Century Learning Design	20	2.0
Creating a Digitally Inclusive Learning Environment	6	0.6
Fostering a Dynamic Remote Learning Environment with Student-Centered Tools	3	0.3
Getting Started with Office 365 and Windows	4	0.4
Inclusive Classroom Foundation	5	0.5
Inclusive Classroom Specialization	9	0.9
Office 365 Teacher Academy	11.8	1.18
Skills for Future, Voice, and Collaboration	5.8	0.58
Student Centered Learning	6.5	0.65
Level Up with Office 365 and Windows	4.5	0.45

Interim Assessment Training for All EOC Teachers (Biology, English II, Math 1, Math 3) and EC Teachers Friday, September 18^th at 8am-9am. Microsoft Teams Invite has been sent out with all Training materials.

Interim Assessment Calendar 2020-2021 School Year: Interim Assessment Calendar 20-21

Remember that we are still following the NC grading policy (10 point scale)... just like we were prior to this past March. Please make sure your weights are alike within your department and shared to your students.

From the desk of Renee Harris:

Staff Please try to complete Verification Forms Daily (along with your many other tasks) 😊

No set time just the day of… preferably or the next morning at the latest.

I will send reminders on Mondays and Thursdays (for now) so please set email reminders or phone alarms. After Sept. 21 only Monday reminders…

https://forms.office.com/Pages/ResponsePage.aspx?id=H_vimqLeQ0yBlHYk_LuzDKus9bP5o2lCieCGmjVJeadUQTE0RFpLS1dTQjJYVlpSOFZSUkQ3VVRQNi4u

Feel free to use this link when students tell you they don't have a device, or internet, or need work, etc....

This past week, we starting delivering work to students houses... over 400 deliveries to be honest! Also, if you have textbooks that students have inquired about, please label them and have them in front of the office. We will deliver those too! Please do not ask us to deliver anything that you and a student have not individually discussed about (i.e entire class set of books).

Last, we are not delivering anything that is currently in the atrium. We will only deliver items that are on the tables in the front office foyer area. If you are needing items picked up, you MUST fill out a form to have that work picked up and put on the routes. My goal is to have a steady drop off/pick up system every Tuesday and Thursday. AT the moment, due to the enormous amount of items, we are doing our bets to get all these items out (it will slow down a lot once the textbooks and consumable packets are finished). Please e-mail Jessica White with any questions related to this process.

Thank you Lisa Whitestone! Lisa created a Canvas course for Service Learning to keep students/parents updated and to answer any questions they may have regarding Service learning at Southwest High School. Feel free to reach out to Lisa with any questions surrounding Service Learning.

Reminder of counseling case loads....

Counselors' caseloads are as followed: Ms.Graves A-D 10th-12th, Ms.Campbell E-L 10th - 12th, Ms. Graham M-R 10th - 12th, Mrs. Hudgens S-Z 10th - 12th, Ms.Compton 9th grade counselor

If there are any items I have not addressed, or failed to get answers to you, please remind me so I can stay on top of those inquiries.

We are in it it together. We got this. We are... Southwest!

Enjoy your weekend!

Mr. Hettenbach

Friday, September 4, 2020

Staff Round Up for September 8th

Good evening team!

First and foremost, I hope everyone has an opportunity to enjoy this 3 days weekend. You deserve it!!!! Please take care of yourself, practice social distancing and try to avoid large crowds during this holiday weekend.

Staff Spotlight (thank you Derek Anderson!)... and I'm understanding there will be many more!

and the spotlight is on...... STEPHANIE POWELL!

VIEW HERE!

Attendance

Please review the attendance procedures below, and review again.

Thank you to Jane Arrington for creating this awesome grades syncing video... which GCS asked if they could use for the system!! Way to go Jane!

Only Numeric Grades will sync to PowerTeacherPro ( not Complete/Incomplete, Letter grades, etc. )
If an assignment is marked Late or Excused in Canvas that will sync to PowerTeacherPro (excused will be marked exempt in PTP)
Assignments marked as Missing will not sync as Missing to PTP (you can mark it as Missing once it is in PTP)
Comments do NOT sync from Canvas to PTP
If you Mark assignments Missing, Incomplete, or Absent or if you add a comment to PTP and then sync the grades from Canvas a second time, all of those marks and the Comments will Disappear! You would have to go to the Assignment tab in Canvas and uncheck that you want it to sync with the SIS in order to avoid those marks and comments from Disappearing!

From the desk of our very own CF, Nicole Cutler:

Resources and Curriculum Updates:

Microsoft Innovator Educator

Learning Pathways	Hours	CEUs
21st Century Learning Design	20	2.0
Creating a Digitally Inclusive Learning Environment	6	0.6
Fostering a Dynamic Remote Learning Environment with Student-Centered Tools	3	0.3
Getting Started with Office 365 and Windows	4	0.4
Inclusive Classroom Foundation	5	0.5
Inclusive Classroom Specialization	9	0.9
Office 365 Teacher Academy	11.8	1.18
Skills for Future, Voice, and Collaboration	5.8	0.58
Student Centered Learning	6.5	0.65
Level Up with Office 365 and Windows	4.5	0.45

Feel free to always share the constantly updated "how to" links to assist students and parents/guardians during remote learning. Feel free to access this document ... Remote Learning helpful links.docx

If a student says they can not do their work, I sent you this link earlier via e-mail. Feel free to use this when students tell you they don't have a device, or internet, or need work, etc....

A reminder that starting Tuesday, we will be delivering work to students houses... oh yes we are! Also, if you have textbooks that students have inquired about, please label them and have them in front of the office. We will deliver those too! Please do not ask us to deliver anything that you and a student have not individually discussed about (i.e entire class set of books).

Last, we are not delivering anything that is currently in the atrium. We will only deliver items that are on the table where the filing system is. So, please make sure all request are in the filing system, and any textbooks/consumables you need delivered are on the table.

Great Visual from Michelle Lovett for students to start their day off right every day. Thank you Michelle!

Please take a moment to review my letter about live instruction that I sent to parents. If a student tells you they do not want to be on camera, please check with their parent. Please be sensitive on any requests.

Reminder of counseling case loads....

Counselors' caseloads are as followed: Ms.Graves A-D 10th-12th, Ms.Campbell E-L 10th - 12th, Ms. Graham M-R 10th - 12th, Mrs. Hudgens S-Z 10th - 12th, Ms.Compton 9th grade counselor

If there are any items I have not addressed, or failed to get answers to you, please remind me so I can stay on top of those inquiries.

We are in it it together. We got this. We are... Southwest!

Enjoy your weekend!

Mr. Hettenbach

Friday, July 10, 2020

Round Up for July 13

Staff,

I hope your summer has started off well and staying as cool as possible. As PowerSchool is now available to counselors again, we will begin the work on the overall matrix where we are looking at holes in student schedules, classes that are overloaded as well as classes that do not have enough students. This is constant work with all the moving parts and I am proud to work with the counselors, admin, EC staff, Ms. Cline and others in doing such a great job making the necessary changes for what's right for students, while also keeping teachers in mind as best possible. This week, the Governor is currently planning to announce his decision on the reopening of schools. As I have mentioned before, I am on the GCS reopening task force, and I can tell you that this is a massive undertaking with so many moving parts and over lap with one decision typically affecting a few others. It is clear that there will be no perfect plan. It is also clear that any plan will please one group, while upsetting another. I'm sure you have seen or heard the wide array of feelings as it relates to reopening schools.

This coming week, I plan on addressing a couple areas for the school, as well as seeking input on the fall as it relates to resources, professional development, etc. Please be on the lookout for those e-mails.

If you have any students, or know of any families related to upcoming Fall sports, Coach Christman has provided a detailed plan below with the current expectation to return on July 20th. While we know that this pandemic and how it affects us is constantly fluid, we always must be planning for the "current" set dates.

Additionally, some of you have called, texted, e-mailed me simply to talk about the Fall. while I currently do not have definitive answers as we wait for the Governor's decisions, my door (phone, e-mail) is ALWAYS available to chat. Please do not hesitate on whether or not you should reach out to me.

Please pay attention to this coming week's discussion by the Governor regarding the reopening of schools for the fall. Please remember that GCS can only plan within the orders of the Governor.

Another hot topic is how Fall Sports will start. With the most recent delay, here is the latest with the current proposed start date of July 20th.

SW Athletic Dept. will be collecting all potential Fall Athlete’s Return to Play Paperwork along with the GCS required 2 proofs of residency here at school at the designated time slots below next Tuesday and Wednesday morning, July 14^th and 15^th. The drop off location will be in front of the SW Coggins Gymnasium. We ask that you please wear a mask once you leave your car! The following forms must be completed in order to Return to Play on July 20^th: NCHSAA Initial Screening Form, Concussion Awareness Form, the GCS Risk Waiver Release Form, and Physical (if expired) and Medical Preparticipation Form (front 2 pages of physical). All must be signed and dated by the student athlete and Parent. Also, each student is required to bring in 2 proofs of residency (please see attachment for what proofs are acceptable). We will have a copy machine on site to make copies if needed.

Return to Play Requirements:

Return to Play paperwork can be found outside the SW gym doors in a box labeled Return to Play Forms, on the SW website at www.cowboysports.org (more/Files/Links) and on the front page of the website under Announcements on the right had side of the page.

Drop off times for Tuesday/Wednesday, July 14 and 14^th:

8:30-9:30 Football Players

9:15 to 10 am Volleyball/Tennis

10 to 10:30 am Cross Country

10:30 to 11 am Cheerleading

11 until noon- Men’s Soccer

*Please note if we don’t have this paperwork turned in by Monday, July 20^th, you will not be allowed to practice.

*Physicals- All athletes/parents MUST complete the Medical History pages of the physical. If your physical was given after 3/1/19, your physical will be good for one extra school year. Physical dates before 3/1/19 or after 5/120 will need a new physical. New students at SWGHS for the upcoming school year must also turn in completed physicals and must be enrolled in SWGHS before you can practice.

Announcement for Return to Play for all Fall Athletics

Forms Link- https://mcusercontent.com/d94370c35d0d68d439383eccb/files/20926295-3a07-489d-b86d-d64730678caf/COVID_19_Resuming_Athletic_Activities_Guide_with_Forms_FINAL.pdf

Or go to www.cowboysports.org (under forms and links), or can be picked up outside of the Coggins Gym.

Essential Items Required in order to practice:

Mask
Covid-19 Return to Play Forms- Can be picked up outside the gym in a box marked Return to Play Forms (see above or go to www.cowboysports.org
Water bottle and extra water
Towel
Backpack

Time Slots for Practices- You MUST sign up in order to attend. Coaches are sending out sign up genius for your sport. Please go to www.cowboysports.org and click on Return to Play under announcements for how to contact your coach.

7:30 am- Men’s Soccer- Check in at the gym, then report to the SW Elementary School field. Session will end at 9 am.
8 am- Football- Session 1- Check in at the gym, then report to the track. Session will end at 9:30 am and pick-up at the rock in student parking lot.
8:30 am Football- Session 2- Check in at the gym, then report to the practice field. Session will end at 10 am and pick-up is at SW Middle School parking lot.
9 am- Football Session 3- Check in at the gym, then report to the SW Middle School Baseball Field. Session will end at 10:30 am and pick-up is at the SW Middle School parking lot.
9:30 am- Volleyball and W. Tennis- Check in at the gym, then volleyball will report to behind the gym and tennis to the courts. Sessions will end at 11 am. and pick-up is in the student parking lot for volleyball and at the tennis courts for tennis.
W. Tennis- July 20-24 from 6:45 to 8 PM.
Cheerleading will not start tryouts until July 13^th-16^th at 6 PM. Please email Coach Brennan at swghcheercoach@gmail.com to sign up and attend the zoom workouts. The final tryout date will be Thursday, July 16^th at 6 pm.
XC workouts starting at 5:45 check-in, 6PM start Monday through Thursday, through the entrance of the ticket booth gate of the stadium. No practices the week of July 13th and July 27th.

How do I sign up for Voluntary Workouts?

Most sports have a sign-up genius or a group me app for their student athletes.
Go to www.cowboysports.org and click on Fall at the top of the page. Then click on the sport. Most are posted under their sport.
Go to the announcement on the right hand side of main page of www.cowboysports.org and click on Return to Play.
Email the varsity coach of each sport for details. Those can be found under Return to play at www.cowboysport.org
Football players need to check their Hudl account, check twitter @SWGHS_Football

Check in for Practice:

Check-ins will start 15 minutes prior to workouts.
Workouts will last 90 minutes and students MUST BE picked up at that time from the field they are assigned to.
Students will not get out of the car until they have completed the daily health assessment form online and have their temperature checked.
If students have a temperature over 100.4 degrees, they will not be allowed to stay for practice.
Students that have been positive for Covid-19 will not be allowed to practice until a doctor has released them back to practice. Return to Play for Infected Covid-19 Patients Form must be signed off by a licensed physician.
Once a student has been checked in from their car, they will be asked to put on a mask, receive a wristband and report to their assigned workout area. After workouts end, students will be asked to wash their hands, and put back on their masks return to their pick up spots.

What are we doing to stay safe:

Coaches, trainers and Administrators will wear masks at all times.
All equipment, bathrooms, and work areas will be cleaned after every session
No community water stations. Students must bring their own water.
There will be no passing, kicking, or sharing of any balls
No touching, high 5’s etc. at anytime
Work areas will remind 6 feet apart at all times

Check Social Media outlets for update:

Facebook page- https://www.facebook.com/Southwest-Guilford-Cowboy-Athletic-Fan-Club-209221442541162/

Twitter- https://twitter.com/SWCowboys_Athl

Website- www.cowboysports.org

Thanks all and if you have any questions, please reach out to Coach Christman

at christb2@gcsnc.com .